privacy policy

Last updated: 19/06/2026

Sarah Tompsett - The Sovereign Space is committed to ensuring that your privacy is protected. This privacy notice explains how we collect, use and protect your personal data when you use our website www.sarahtompsett.com or engage with our services.

By providing us with your data, you confirm that you are aged 16 or over.

Sarah Tompsett is the Data Controller and is responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).

We may collect and process the following data:

• Your name, email address and telephone number when you complete a contact form
• Information you provide when subscribing to our newsletter 
• Information you provide when signing up to an online webinar
• Information relevant to delivering mentoring, coaching or kinesiology services
• Sensitive health information provided via a Client History Form prior to kinesiology sessions
• Audio recordings and written summaries of mentoring or coaching calls (where explicit consent has been given)

You may visit our website anonymously.

We use your information in the following ways:

• To respond to enquiries
• To provide mentoring, coaching and kinesiology services
• To personalise your experience
• To improve our website and services
• To send newsletters, zoom links and/or relevant updates where you have opted in
• To maintain accurate records of mentoring sessions (where consent has been provided for recording)

We only process personal data where we have a lawful basis to do so under UK GDPR.

Sensitive health information is collected only where necessary for kinesiology services. We require your explicit consent to process this information and obtain your signed consent prior to treatment.

For online mentoring and coaching services, we use Zoom and Fathom, a secure call-recording and transcription tool, to record and generate summaries of live sessions.

Fathom is used solely to:

• Support accurate note-keeping
• Generate written summaries and key discussion points
• Support accuracy in reflection, follow-up notes, and session continuity

All mentoring and coaching remains fully human-led.

Call recording will only take place with your explicit consent. You will be informed at the start of any recorded session and may request that recording is paused or disabled at any time.

You may request access to, or deletion of, any recordings or summaries created during your sessions.

AI tools are not used for automated decision-making, profiling, diagnostics or behavioural monitoring.

We do not sell, trade or otherwise transfer your personally identifiable information to outside parties.

This does not include trusted third parties who assist us in operating our website, conducting our business or servicing you - including secure call-recording and transcription providers such as Fathom - provided those parties agree to keep this information confidential and process data in line with UK GDPR requirements.

We may release information where required to comply with the law or protect our legal rights.

If personal data is transferred outside the UK or European Economic Area, we will ensure appropriate safeguards are in place and only work with providers who comply with UK GDPR requirements.

To help us deliver our services, we use carefully selected third-party providers who may process personal data on our behalf. These providers act as Data Processors and are required to handle personal data securely and in accordance with UK GDPR requirements.

These providers may include:

• GoDaddy – website hosting and website services
• MailerLite – email marketing and newsletter management
• Calendly – appointment scheduling
• Zoom – online meetings and webinars
• Fathom – call recording, transcription and meeting summaries (where consent has been provided)

These providers may process personal data only for the purposes of delivering their services to us and are not permitted to use your information for their own marketing purposes.

We review our providers periodically to ensure appropriate security and data protection measures remain in place.

Our website may contain links to other websites. Once you leave our site, we are not responsible for the protection and privacy of any information you provide to those websites. Please review their privacy policies separately.

Under UK GDPR and the Data Protection Act 2018, you have the right to:

• Request access to your personal data
• Request correction of inaccurate data
• Request erasure of your data
• Withdraw consent where processing is based on consent
• Object to certain types of processing

To make a request regarding your personal data, please contact us via the email address below.

If you have any concerns about how we collect, use or protect your personal data, please contact us in the first instance and we will do our best to resolve the issue promptly.

You have the right to make a complaint to the UK supervisory authority for data protection matters, the Information Commissioner's Office (ICO), if you believe your data has been processed unlawfully or your rights under UK GDPR have been infringed.

Further information about your rights and how to make a complaint can be found on the ICO website: Information Commissioner's Office (ICO)

You can contact the ICO by telephone on 0303 123 1113 or via their online complaints process.

This privacy policy applies only to information collected through our website and services and not to information collected offline outside the context of our professional relationship.

By using our website and engaging with our services, you agree to this Privacy Policy.

We may update this policy from time to time. Any changes will be posted on this page with an updated revision date.

If you have any questions regarding this Privacy Policy or wish to exercise any of your data protection rights, please contact:

Sarah Tompsett - The Sovereign Space

Email: hello@sarahtompsett.com